Sample and Approval Process
The four phases from final artwork to an approved pre-production sample, with timings.
- What it is
- A one-page flowchart of how we make and approve your pre-production sample.
- Who it's for
- Creators who have placed an order and are preparing their artwork.
- What's inside
- Phase 1, initiation (7–10 days: dielines, artwork templates, the artwork issue report and proofs); phase 2, component creation (5–30 days); phase 3, assembly and insert fit test (7–25 days); phase 4, approval and shipping the sample to you.
- How to use it
- Use it to see what you need to provide at each step and how long each phase takes.
Read the text version of this document
Sample and Approval Process herotime1.com PM - Project Manager PA - Production Associate
Phase 1
PM sends Sharepoint link to you
Initiation 7-10 days
SYSTEM TASK Create ‘Assembly Design’ Task for 3D Designer +7 Days
Service Required
Assembly Strategy?
Provided by you 3D Designer confirms final box size
PA generates Final Dieline & Artwork Templates
You Upload Artwork to Folder 1 1
PA fill up Artwork Issue Report, and sends to you
YES
Will you fix these yourself?
NO
NO
Artwork sufficient?
YES
$ You can pay us for artworking, to fix your files
Engineer Uploads Artwork to Folder 3 3
NO
Do you approve the proofs?
YES
Phase 2 Component Creation 5-30 days SYSTEM TASK PA opens tasks for Sourcing, Factory, and Sample Teams
Factory makes high-resolution 3D prints 15 - 30 days (No mold yet)
Sample Team prints components & box 6 - 14 days
Sourcing team orders items 5 - 8 days (standard) 10 - 15 days (custom)
Phase 3 Assembly 7-25 days Box Insert prototype and fit test
IF PLASTIC
IF PAPER
Print and test, suggest adjustments + implement in Files +7 days
Sample team follows design, prints tests + make adjustments +7 days
Send File to Vacuum Insert Maker +15 days to receive sample
Final Assembly by Sample Team
Record Final Weight + Dimensions in System
Phase 4 Approval PM confirms Sample
Ship Sample and email Sample Issue Report
Have you given written Approval?
NO
Print/Fit/3D
Return to Phase 2
YES
Do you want to update files?
NO
YES
You submit one-time file update (Batch)
Factory Manager sends Risk Assessment, projected Cargo Ready Date and BOM Change Report to you
Phase 5 Mass Production 30-60 days
Start Production
Start Steel Mold 50 days
Sourcing Materials 10 - 30 days
T1 Sample Confirmation Physical (7 days) Video (1 day)
Printing 25 - 35 days
YES
Do you require changes to the mold?
NO
Additional charges
Mass Injection
Internal QC
SYSTEM TASK Factory Manager sends Verification to you Sends MP Sample: Physical (7 days) Video (1 day)
Final Mass Assembly
Phase 6 Safety 12 days
SYSTEM TASK PM opens Task for Admin Team Send to Lab
Lab Testing and Certificate Upload
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